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File Preparation for Research Posters and Banners |
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How to Prepare Your PowerPoint Files
Below are a few tips for formatting your file prior to sending to Genigraphics
for high-quality poster prints, signage, or vinyl banners.
Once we have received your order and file attachment, we will perform a design review to
ensure the file will reproduce accurately. Should we find any issue that needs to be
addressed we will contact you to discuss. Under no circumstances will we make changes to
your file content without your permission. If you have any questions about file
preparation that are not answered on this page, please contact us at 1-800-790-4001.
TIP: Don't be overly concerned with perfect alignment of text boxes and exact margins. During
the design review we will automatically make these final adjustments for you and send you a proof
file of any significant changes. We make final edits on over 90% of the orders we receive.
Page Setup and Orientation
On the File menu, click Page Setup. On the "Slides Sized For" drop-down list,
select Custom. Enter the exact width and height that you would like to have printed. The orientation
will adjust itself automatically. You may notice that PowerPoint will only allow the width or height
to be a maximum of 56". If you need a poster larger than 56" on either side, just enter
half-size dimensions and we'll double the output at time of printing. For instance, if you order a
72" wide by 48" tall poster for printing, you can send us a proportionally sized 36"
wide by 24" tall file. We will automatically scale it to the requested print dimensions. For
scientific and medical research posters, a variety of pre-formatted templates are available on our
Poster Templates page. It’s always
a good idea to choose the correct format for your file before you begin adding content to the slide.
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If you need to change the page setup of an existing file please note that items may
shift and text may wrap at different places. Graphic elements may have become distorted.
Always save your file under a new name before making page setup changes. Then you can
compare them side by side and adjust as desired.
TIP: To change the page setup of an existing file, we recommend that you create a new
empty file with the page setup as desired. Then go to the slide of your original file and
type CTRL+A to Select All, and type CTRL+C to Copy. Now go to the slide of your
new file and type CTRL+V to paste your content into the file. It may still need
to be arranged but hopefully it did not become distorted in the process.
About Graphics
You can place graphics such as digital photos or logo art in your poster file by selecting the
Insert, Picture command, or using standard copy & paste procedures. For best results,
all graphic elements should be at least 150dpi in their final printed size. For instance,
a 3" by 4" photo at 300dpi is 900 x 1200 pixels. If you want it to be 6" high and 8" wide on your
printed poster, you end up with 150dpi. You can usually look at a file's properties and see what
size it is in pixels.
To preview the print quality of images, select a magnification of 100% when viewing your slide. This
will give you a very good approximation of what it will look like on the printed poster. If you are
laying out a large poster and using half-scale dimensions, be sure to preview your graphics at 200%
to see them at their final printed size.
Please note that graphics from websites (such as the logo on your hospital's
or university's home page) will only be 72dpi and not suitable for printing.
TIP: Contact your media relations department for print quality logos. If they only have formats
such as .eps available and you are unable to convert to .jpg or .png format for use in your file,
just attach the .eps file to your order and ask us to convert it for you. We’ll even send back the
hi-res .jpg for your future use.
About Fonts
Genigraphics supports all of the TrueType fonts installed as standard with Windows OS,
Mac OS, and all versions of Microsoft Office. We also support custom fonts and non-standard
TrueType fonts if you embed the fonts within the file, or attach the font file to your order.
The easiest approach is to use the TrueType fonts installed with PowerPoint. If you’ve already used
other fonts, you can use PowerPoint’s Replace Fonts command to change to TrueType fonts.
TrueType fonts appear on the Font menu preceded by the TrueType font icon.
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Pitfalls to Avoid
It is strongly recommended that you do not edit and save files using different versions of PowerPoint.
This is especially true of files created in PowerPoint 2007 or 2010 (for pc), and version 2008 (for mac),
that are saved with the .pptx file extension. Editing or saving this type of file in an earlier version
can cause problems with formatting.
Often times, you will be working on your file using different versions of PowerPoint. Perhaps your home and
work versions vary, or you are collaborating with colleagues and don't know what versions they might use. In
that case, save your file as a "PowerPoint 97-2003 Presentation" in the Save As dialog box.
That will provide the best cross-version compatibility.
When designing your poster, avoid the use of transparency settings on fills for backgrounds, objects &
text boxes. They look fine on screen but will print with a 'screen-door' effect.
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